In fire system maintenance there is no single price list; the cost is established according to the facility's inventory. On this page, instead of numbers, you will find what works better for you: the items that determine pricing and how to correctly compare two quotes.
You will not find a price list on this page; not because we are hiding it, but because a single list fits no facility correctly. Fire system maintenance costs are established according to the facility's inventory, and even in two buildings of the same size, the scope varies significantly. Below, we have explained the items that truly determine pricing, the honest reason why exact figures cannot be given over the phone, and how to correctly compare two quotations. We are based in Ankara; surveys within Ankara are free of charge, and we provide maintenance services throughout Turkey.
Eight Items That Determine Pricing
A maintenance quotation does not consist of a single line item. When preparing a quotation, we examine the following variables; the difference between two quotations is almost always hidden in one of these lines:
| Item | How does it affect pricing? |
|---|---|
| System number and type | Detection only; or detection + sprinkler + pump group + gaseous suppression + smoke exhaust system? Each system means a separate test procedure, separate measurement equipment, and separate expertise. |
| Device and loop count | An office with 40 detectors is not tested in the same time as a hospital panel with 1,200 devices distributed across 8 loops. In detection maintenance, the main item increasing cost is device quantity. |
| Pump and cylinder quantity | Each pump group requires performance testing, each gaseous suppression cylinder requires weighing and pressure inspection, each portable extinguisher requires separate maintenance documentation. As quantities increase, labor costs increase directly. |
| Visit frequency | In practice, hotels in busy and critical facilities, contracts are established for monthly, quarterly, or four-monthly intervals; many offices, warehouses, and workplaces require semi-annual or annual visits. The annual number of visits directly multiplies the cost. |
| Consumables and spare parts scope | Are batteries, detectors, gaskets, fusible link elements included or excluded? A parts-inclusive contract appears high on paper but makes the year-end total predictable. |
| Fault response time commitment | A commitment to on-site response within a certain timeframe, on-call arrangement, and spare parts stock; as the commitment tightens, the cost increases. |
| Facility location and distance | Travel and accommodation costs differ between a facility within Ankara and one outside the city. In nationwide contracts, we reduce this difference by combining visits into regional tours. |
| Reporting scope | A single-page "maintenance performed" statement is not the same workload as a device-level report with photographs, suitable for fire department inspection and insurance claim files. |
Refilling cost for gaseous suppression cylinders is calculated separately because it is a distinct process: cylinder removal, shipment, filling at a certified filling facility, reinstallation upon return, system activation, and document delivery. No maintenance company refills these cylinders in its own workshop; the quotation must state who is responsible for this process. At ASPEK the process is handled end-to-end:removal, return activation, and the documentation you receive are all our responsibility.
Why Cannot We Give a Fixed Price Over the Phone?
A price given without seeing the inventory will be wrong in two ways. Either the company inflates the figure to stay on the safe side — you pay for work that does not exist. Or it quotes low to secure the job and structures the scope inadequately — critical systems fall outside the contract, and the difference emerges at the first fault with the phrase "that was not included." The second scenario is what we most frequently see in the field: a cheap contract on paper becomes the most expensive option by year-end with additional invoices.
What we can do over the phone is obtain the system list and approximate device count and have a rough framework discussion. A binding quotation is always issued after the survey, with written clarification of what is and is not included.
How Are Two Seemingly Similar Quotations Compared?
If there is a marked difference between two quotations, the difference is not in the figure but in the scope. Before deciding, apply the following checklist to both quotations:
- Are systems listed individually? A single-line scope like "fire system maintenance" is an invitation to dispute.
- Is the annual visit count and the work to be performed at each visit specified?
- Is the consumables list (batteries, detectors, gaskets) clearly defined as included/excluded?
- Are fault response time and after-hours call conditions stated?
- Do pump performance testing and weighing/pressure inspection of gaseous cylinders appear explicitly?
- Is the report format defined — device list, photographic non-compliance record, delivery recipient?
- Can the firm providing the quotation remedy any deficiencies it finds?
The last point is often overlooked in most facilities but is the most decisive. Type A inspection organizations cannot remedy deficiencies they find due to impartiality; you receive the report and the work remains unresolved. ASPEK both performs maintenance and remedies detected deficiencies — mechanically and electronically, end-to-end. How scope items should be written into the contract, we have explained in detail on the maintenance contract page.
Contract Maintenance or Call-by-Call Service?
Call-by-call service appears inexpensive in the short term: you pay no one while the system is running. The cost logic breaks down at three points:
- A fault is more expensive than planned maintenance. At a planned visit, a worn battery is replaced; at an uncontracted facility, the same battery comes with a panel fault, an emergency call fee, and the days the system is out of service.
- An uncontracted facility goes into the queue. During busy periods, priority and guaranteed response time are given to contracted facilities.
- A record gap emerges. Fire department inspections and insurance claim files require periodic maintenance records; call-by-call service does not produce regular documentation.
Conversely, for a facility with a single small system and low risk, call-by-call service may be reasonable. An honest answer varies by facility; at the survey we show the annual totals of both models side by side, and the decision is yours.
Obligation and Frequency: We Show the Source Correctly
The obligation to perform maintenance comes from the Regulation on Fire Protection of Buildings (Articles 84 and 100). The regulation does not itself specify frequency; it delegates the period to relevant standards and system requirements. The source of frequency is standards such as ⟦0⟧ (sprinkler), TS CEN/TS 54-14 (detection), ⟦1⟧ (gaseous suppression), ⟦2⟧ and ⟦3⟧/17A (smoke exhaust), and the manufacturer's maintenance manual. The visit schedule in our quotation is based on these sources; a quotation that inflates visit numbers by claiming "the regulation mandates this frequency" is misrepresenting the source.
Free Survey — How Does the Process Work?
For facilities within Ankara, surveys are free and commit you to nothing. Our team creates an inventory at the facility: panels, loop and device counts, pump groups, cylinders, cabinets and hydrants, and any previous maintenance records if available. Deficiencies identified during the survey are reported as a separate list — these are matters of deficiencies to be remedied first, not maintenance, and are shown separately in the quotation.
For facilities throughout Turkey, the process is the same; only planning differs: we tie surveys and maintenance visits to regional tours to reduce the distance cost impact. For operations with facilities in multiple cities, we consolidate all locations in a single contract; for details, nationwide service page.
Related Pages
- Maintenance contract: how to write the scope?
- Periodic inspection forms and specification content
- Technical service throughout Turkey
- Free survey and quotation request
Why Should You Procure This Service from a Single Firm?
Fire safety is not a single system, but two interdependent engineering disciplines: mechanical side (pump unit, sprinkler, hydrant, fire cabinet, piping) and electronic side (detection, alarm, announcement, suppression triggering, control panels). Few firms in the market perform both sides together; most facilities obtain mechanical maintenance from one firm and electronic maintenance from another.
The problem starts here. What activates the system during a fire is not individual devices, but the connections between them: the flow switch will alert the panel, the panel will trigger the pump and damper, the announcement will sound before the gas system discharges, the elevator will descend to the evacuation floor. If there is a gap in responsibility between two firms in the middle of this chain, both firms may hand over their equipment as "working" while the system as a whole does not function. The most frequent fault we observe in the field is not a defective device, but an interface that no one ownsA zone monitoring module connects an entire conventional detector line to the addressable loop. Critical areas are renewed with addressable devices while secondary zones continue to operate with their existing wiring. This provides significant cost advantage in capacity upgrade and renovation projects.
As ASPEK Mühendislik, we are headquartered in Ankara and serve throughout Turkey. We conduct mechanical and electronic maintenance within the same team schedule; the installation, filling, and maintenance of sprinkler, hydrant, and fire pump units Practical threshold: if device count exceeds 50 or if knowing fire location within seconds is critical, an addressable system should be preferred. FM-200 and Novec 1230 gas suppression systems fall within this scope — areas where finding a qualified technician is most difficult.
We structure our scope accordingly: from detection to gas suppression, from sprinkler and hydrant lines to fire pump units we provide end-to-end maintenance to the complete fire safety systems in a building — single contract, single point of contact, single reporting format. For facilities that request it, we also add periodic maintenance of camera (CCTV) systems to the same contract; when fire and security infrastructure is consolidated under one roof, there is no such thing as a "fault falling between two firms."
Frequently Asked Questions
How much does fire systems maintenance cost?
There is no single list price, because the fee is established according to the facility's inventory: number of systems, quantity of devices and loops, number of pumps and cylinders, visit frequency, parts scope, and the facility's city are the determining factors. Survey is free within Ankara; binding price is provided after survey, together with written scope definition.
Can I get an approximate price over the phone?
If you share the system list and approximate device count, we can discuss a rough framework; however, any figure given without seeing the inventory either inflates or establishes incomplete scope. For this reason, do not consider any figure stated over the phone—including ours—as binding.
Is there a survey fee, and how long does the quotation take to prepare?
Survey is free for facilities within Ankara and commits you to nothing. At most facilities, survey is completed the same day; written quotation is submitted within a few business days depending on inventory size. For facilities nationwide, survey is scheduled according to regional planning.
Are parts and consumables included in the price?
It varies by contract; both models can be established. If consumable items such as batteries, detectors, and gaskets are included, the fee appears high on paper but the year-end total becomes predictable. What matters is that the chosen model is clearly stated in the quotation; if it is not, separate negotiation arises at each maintenance visit.
We are outside Ankara; how much does distance affect the price?
Travel and accommodation costs are reflected in the quotation, but in nationwide contracts we reduce this effect by combining visits into regional rounds. For operations with facilities in multiple cities, consolidating all locations under a single contract reduces unit cost.
What risk do I take if I choose the lowest quotation?
Low quotation often means incomplete, not cheap: visit count has been reduced, consumables excluded, or certain systems left out of scope. The difference appears as an additional invoice at the first breakdown. We recommend comparing quotations against the scope checklist on this page before price.
What if I do not maintain the system; will the fire department or insurance require maintenance records?
Maintenance responsibility is placed on the building owner and operator by regulation. Fire department inspections and insurance loss files following a fire require periodic maintenance records; inability to provide records complicates both processes. The real risk, however, is not documentary but substantive: there is no assurance that an unmaintained system will operate in a fire.